The job description is a vital tool in the recruitment process. Writing it correctly can save you time and energy in selecting the right candidate. Before writing the job description, take the opportunity to assess the vacant position. Was the position functioning ideally or as it was intended to function? Think about what the job would look like with the optimal candidate and redesign from there; but be careful to keep the job realistic so you are not holding out for superman. Here are some tips to make your job description both superior and effective.
1. Preface the description with a short overview of the company. This will instill trust and respect for the position listed.
2. Keep the description as concise as possible, and break it down into separate yet germane sections if necessary.
3. Include the title of the position and location of job, as well as the department it is located in.
4. Describe the responsibilities and general day to day activities (including travel), but again keep it simple.
5. Include specific job requirements and qualifications in your job description. Consider these minimum qualifications carefully because they can be a great screening tool to help you save time while reviewing applicants.
6. List the salary range and benefits if applicable. If the position is an unpaid internship, be sure that it meets government labor requirements.
7. Describe your ideal candidate. For example: “experienced candidate who is talented in the areas of verbal and written communication, leadership, and who fits in with our company culture of teamwork”, etc.
Lastly, you should include instructions on how to apply. In my experience, many applicants feel that applying on a general application-type site greatly reduces their chances of being visible enough to be selected for an interview. This, of course, discourages many potential candidates from even applying. Therefore, I recommend providing the contact information of the specific individual or recruiter you are using to filter your applicants. Having this personal point of contact will make applicants more comfortable and more likely to apply.
Hopefully these recruitment tips will help you in your job filling endeavors; happy hunting!
Written by Leah Brooks
Dedicated to Every Client’s Success,
- How to Properly Qualify a Position
- How to Benchmark a Competitive Compensation Range
- How to Prepare your Staff for an Effective Phone Interview
Are you ever involved with the hiring process? If so, sign up for our Hiring Manager email course which focuses on how to attract and hire the highest quality candidates.